Executive Assistant

Las Vegas, Nevada

Full-time

Our Company

We are a prestigious architectural firm celebrated for our specialization in midrise
hotels, self-storage facilities, and multi-family projects throughout the U.S. Our
esteemed reputation reflects our relentless commitment to excellence, consistently
achieving top-quality results while honoring both budget and schedule constraints. 

Our Culture

We’re more than just a workplace — we’re a vibrant hub where creativity and
collaboration come to life. Here, innovation is celebrated, teamwork thrives, and
personal growth is a key part of our journey to success. 

Your Role

As our Executive Assistant, you’ll be the cornerstone of support for our management
team, ensuring their days run smoothly and their goals are met with precision. Your
role is more than just managing schedules — you’ll be a trusted partner, a problem-solver,
and an integral part of our team’s success. This is a full-time position based in
our Las Vegas office.

Principal Activities:

• Be the Ultimate Gatekeeper: Manage calendars and coordinate schedules,
  keep the team on track with appointments, activity, and meetings. Prioritize
  emails and communications to ensure urgent matters are handled promptly.
  Keep communication flowing seamlessly across the management team and
  clients.
• Own the Details: Schedule and organize meetings, prepare agendas, take
  meeting minutes, brief management of agenda items, and ensure pre-meeting
  task completion. Prepare conference rooms for meeting set-up and
  down. Plan and book travel and accommodations for the management team.
  Manage architectural license applications and renewals to keep us compliant
  and operational.
• Elevate Operations: Service the reception desk and activities with a warm
  welcome for everyone! Screen phone calls, welcome visitors, order office
  supplies, handle mail, and complete basic IT helpdesk needs – escalate to IT
  when needed. Oversee booking and maintenance for company apartments
  and vehicles. Assist with event coordination. Provide general administrative
  support. Assist with special projects as needed.
• Keep Finances on Track: Assist with accounts receivables invoicing,
  reconciliation, and expenditure tracking. Support the management team by
  tracking and reporting billable hours.

Why You Will Love Working Here:

• Positive Culture: We believe in teamwork, mutual respect, and celebrating wins together.
• Impactful Work: Your contributions will directly support our mission and
  drive our success.
• Supportive Leadership: Work alongside inspiring leaders who value your
  input and ideas.

Who You Are:

• A highly organized multitasker with a knack for prioritizing.
• Discreet, professional, and of course, confidential especially when managing
  sensitive information.
• An initiative-taking problem-solver who anticipates needs and acts on them.
• A confident communicator with excellent written and verbal skills.
• Tech-savvy and comfortable with scheduling tools, and Microsoft Office Suite,
  Teams, and Outlook)
• Strong people skills and ability to work well within a team environment while
  maintaining confidentiality.
• Education: Preferred bachelor's degree in architecture, business, marketing,
  or communications.
• Experience: At least 5 years of successful EA and administrative experience.

DISCLAIMER:

This job description has been written to describe the general level of work
performed. It is intended to include current essential functions, level of skill and
knowledge to complete the role. It is not a comprehensive list of duties.
Management reserves the right to add or modify the duties and responsibilities and
to designate other functions as essential at any time.